The Flintshire Play Development Online Registration platform is here to protect your privacy. This privacy notice is designed to inform you about how we collect, use, share, and protect your personal information during the registration process. Please read this notice carefully to understand our practices.
How We Use Your Information
We will use the collected information for the following purposes:
- To register participants for the Open Access Play Provision
- To ensure the safety and well-being of participants
- To communicate important information related to Open Access Play Provisions and other Play related information
- To help us monitor participation and enhance the play opportunities we provide
- To comply with legal and regulatory requirements
Information We Collect
Throughout the online registration process, we gather various forms of personal information, including but not limited to:
- Name
- Date of Birth
- Contact Information (address, email, phone number)
- Emergency Contact Information
- Medical Information (allergies, medical conditions)
- Special Requirements
Why does the Council process your information data?
Your data will be processed by Flintshire County Council as part of our public task for the specific purposes of Play Provisions under Article 31 and other related articles of the UN Convention on the Rights of the Child (UNCRC). Your special category data will be processed by Flintshire County Council under Article 9 of the UK GDPR (data concerning health). Processing special category data, including where necessary for substantial public interest, is required under relevant services legislation to ensure the Council fulfils its public tasks while safeguarding individuals' privacy rights.
The information collected is not limited to the examples provided but encompasses relevant data necessary for the performance of our public tasks.
Data Retention
We will retain your personal information for the current year (date of registration) plus 6 years for the purposes outlined in this notice, or as required by law. After the retention period, your information will be securely disposed of.
Share Your Information
Flintshire County Council will share only your information with the Emergency Services in the event of an emergency.
Your Rights
Information provided will be retained by Flintshire County Council for the current year (date of registration) + 6. You have the right to withdraw your information at any point. If you would like to withdraw your information, please email PlayDevelopment@flintshire.gov.uk.
Can I have a copy of the information you hold about me? Yes — you have the right to know what information is held about you and ask for copies. The easiest way is to visit the Council’s website and complete the Individual Rights Request Form. Other ways to request information are:
- Email: dataprotection@flintshire.gov.uk
- Phone: 01352 702800
- Write to:
Data Protection Team – Governance
Flintshire County Council
St David’s Park
Ty Dewi Sant
Ewloe
CH5 3FF
For further information about how Flintshire County Council processes personal data and your rights please see our privacy notice on our website.
Who do I complain to if I’m not happy?
If you are not happy with how your personal data has been handled (for example, if you think information about you is wrong and you want it corrected, or you think it has been misused) then you can contact the Data Protection Team using the details above (dataprotection@flintshire.gov.uk, 01352 702800, or the postal address shown).
In the UK, the Information Commissioner's Office (ICO) upholds information rights and you have the right to complain directly to them if you are unhappy with how the Council has managed your data. Further information can be found on their website: https://ico.org.uk/make-a-complaint/ or by calling their helpline on 0303 123 1113.
Changes to this Privacy Notice
We reserve the right to update this privacy notice to reflect changes in our practices. We will notify you of any significant changes through the contact information you provided during registration.
Acceptance
By completing the online registration, you acknowledge that you have read and understood this privacy notice.
Thank you for entrusting us with your information.
Flintshire Play Development